Effective since: 1 December 2020
1. GENERAL WARNING
1.1 The www.academicrecognition.eu website (hereinafter, the “Website”) is owned by the EUROPEAN UNIVERSITY ASSOCIATION asbl incorporated in Belgium (hereinafter, « EUA»), which respects the privacy of its users (hereinafter, the “Users”).
1.2 EUA processes the personal data transmitted to it in accordance with the legislation in force, and, in particular, Regulation 2016/679 of 27 April 2016 on the protection of individuals with regard to the processing of personal data and the free movement of such data, applicable from 25 May 2018 (hereinafter the “General Data Protection Regulation”).
1.4 The User acknowledges having read the information below and authorizes EUA to process, in accordance with the provisions of the Policy, the personal data that he/she communicates on the Website.
1.5 The Policy is valid for all pages hosted on the Website and for the registrations of this Website. It is not valid for the pages hosted by third parties to which EUA may refer and whose privacy policies may differ. EUA cannot therefore be held responsible for any data processed on these websites or by them.
2. DATA CONTROLLER
2.1 Simply visiting the Website shall take place without having to provide any personal data, such as first name, surname, postal address, e-mail address, etc.
2.2 As part of the Service, the User may be required to provide certain personal data. In this case, the joint data controller are:
European University Association asbl
Avenue de l’Yser 24, 1040 Brussels, Belgium
Belgian business registry number: BCE 0477216541
E-mail address: firstname.lastname@example.org
Phone number: +32 2 230 55 44
2.3 Any question regarding the processing of this data may be sent to the following address: email@example.com.
3. DATA COLLECTED
3.1 By completing the order form on the Website and using the Service, the User allows, in particular, EUA to record and store, for the purposes mentioned in point 4, the following information:
– identifying data, such as the surname, first name, function, organisation or institution, email address, and postal address;
– invoicing information;
– communications between the User and EUA.
3.2 The User also authorizes EUA to record and store the following data for the purposes mentioned in point 4:
– additional information requested by EUA to the User in order to identify him/her or to prevent him/her from violating any of the provisions of the Policy;
3.3 In order to facilitate browsing the Website as well as to optimize technical management, the Website may use “cookies”. These “cookies” record, in particular:
– the User’s browsing preferences;
– the date and time of access to the Website and other data related to traffic;
– the pages visited.
3.4 When the User accesses the Website, the servers consulted automatically record certain data, such as:
– the type of domain with which the User connects to the Internet;
– the IP address assigned to the User (when connected);
– the date and time of access to the Website and other data related to traffic;
– location data or other data relating to the communication;
– the pages visited;
– the type of browser used;
– the platform and/or operating system used;
– the search engine as well as the keywords used to find the Website.
3.5 No nominative data identifying the User is collected through the cookies and servers consulted. This information is kept for statistical purposes only and to improve the Website.
4. PURPOSES OF PROCESSING THE DATA
4.1 The Website collects, stores and uses its Users’ data for the following purposes, in particular: – to establish, carry out and conduct the contractual relationship with the User;
– to analyse, adapt and improve the content of the Website;
– to allow the User to receive messages;
– to facilitate the availability and use of the Website;
– to personalize the User’s experience on the Website;
– to respond to requests for information;
– for any marketing activities and promotions proposed by EUA to Users who have given their consent;
– to inform them about any changes on the Website and its features;
– for any other purpose to which the User has expressly consented.
5. RIGHTS OF THE PERSON CONCERNED
5.1 According to the regulations on the processing of personal data, the User has the following rights:
– Right to be informed about the purposes of the processing (see above) and the identity of the data controller.
– Right of access and verification of data: the User may, at any time, have access to the data that EUA has on him/her or check if s/he is included in the database of EUA. EUA asks the User to make this request by mail in order to be able to identify him/her with certainty (Please provide EUA your first name, surname, organisation, complete address and a copy of your ID card). EUA will thus be ensured that only the User accesses his/her data.
– Right of objection: the User may, at any time, object to the use of his/her data by EUA and by its active partners (such as hosts for events) by sending his/her request to EUA by mail.
– Right of cancellation and/or modification: the user may, at any time, notify EUA of corrections to the data concerning him/her and, where appropriate, request the deletion of his/her personal data.
– Right of limitation of processing: the User may, in particular, obtain a limitation of processing when s/he has objected to the processing, when s/he disputes the accuracy of the data, or when s/he considers that the processing is illegal.
– Right of transferability: The User has the right to receive the personal data that s/he has communicated to EUA and may also ask said company to send this data to another data controller.
5.2 The User may, at any time, request access to his/her personal data, verify them, transfer them, and, in some cases, as aforementioned, limit their processing and rectify them, by writing to the following email address: firstname.lastname@example.org or to the following postal address: Avenue de l’Yser 24, 1040 Brussels, Belgium.
5.3 The User may also request rectification free of charge and, where applicable, request the deletion of all his/her personal data from EUA’s database – except those which EUA has a legal obligation to keep on record – and object to the use and, where appropriate, request the limitation thereof by sending a written request, accompanied by a copy of his/her identity card or passport, to the data controller:
– by e-mail: email@example.com
– by mail: Avenue de l’Yser 24, 1040 Brussels, Belgium.
5.4 EUA will then take the necessary steps to satisfy this request as soon as possible.
6. DURATION OF STORING THE DATA
6.1 EUA will keep the personal data of its Users for the duration necessary to achieve the objectives pursued (see point 4).
6.2 EUA may also continue to keep personal data concerning the de-registered User, including all correspondence or request for assistance sent to EUA in order to be in a position to reply to all questions or complaints that may be sent to it, and in order to comply with all applicable laws.
7. COMPLAINT WITH THE SUPERVISORY AUTHORITY
The User is informed that he has the right to lodge a complaint with the Commission for the Protection of Privacy.
8.1 EUA has taken the appropriate organizational and technical measures to ensure a level of security adapted to the risk and that, to the extent possible, the servers hosting the personal data processed prevent:
– unauthorized access to or modification of this data;
– improper use or disclosure of such data;
– unlawful destruction or accidental loss of such data.
8.2 In this respect, employees of EUA who have access to this data are subject to a strict confidentiality obligation. Nevertheless, EUA may in no way be held liable in the event that this data is stolen or hijacked by a third party despite the security measures adopted.
9. COMMUNICATION TO THIRD PARTIES
9.1 EUA treats personal data as confidential information. It will not communicate them to third parties under any condition other than those specified in the Policy, such as to achieve the objectives set out and defined in point 4, or under the conditions in which the law requires it to do so.
9.2 EUA may communicate its Users’ personal information to third parties to the extent that such information is necessary for the performance of a contract with its Users. In such case, these third parties will not communicate this information to other third parties, except in one of the two following situations:
– the communication of this information by such third parties to their suppliers or subcontractors to the extent necessary for the performance of the contract;
– where such third parties are obliged by the regulations in force to communicate certain information or documents to the competent authorities in the field of combating money laundering, as well as, in general, to any competent public authority.
9.3 The communication of this information to the aforementioned persons shall, in all circumstances, be limited to what is strictly necessary or required by the applicable regulations.
10. TRANSFER TO A NON-EU COUNTRY OR COMPANY
EUA transfers data to a non-EU country or company only when that country provides an adequate level of protection within the meaning of the legislation in force, and, in particular, the Law of 8 December 1992 on protection of privacy and its executive orders, and Regulation 2016/679 of 27 April 2016 on the protection of individuals with regard to the processing of personal data and the free movement of such data, applicable from 25 May 2018 (hereinafter the “General Data Protection Regulation”), or within the limits permitted by the legislation in force, for example by ensuring the protection of data by appropriate contractual provisions.
11. DIRECT MARKETING
11.1 The personal data will not be used for direct marketing purposes for information or services other than those to which the User has already subscribed, unless the User has previously explicitly consented to such use by ticking the boxes provided for this purpose (“opt-in”). On the basis of the preferences you have expressed we may also send you information about related activities and services.
11.2 When the User has given his/her consent to the use of this information for direct marketing purposes, the latter retains the right to object to such use at any time, upon request and free of charge. The User may use the Unsubscribe link provided in all our emails or simply communicate his/her request by writing to the following address: firstname.lastname@example.org.
12. NOTE CONCERNING MINORS
12.1 Persons under the age of 18 and persons who do not have full legal capacity are not permitted to use the Website. EUA asks them not to provide their personal data.
13. UPDATES AND CHANGES TO THE POLICY
13.1 By informing Users through the Website or email, EUA may modify and adapt the Policy, in particular to comply with any new legislation and/or regulations applicable (such as the General Data Protection Regulation applicable from 25 May 2018), the recommendations of the Belgian Privacy Commission and of the Swiss Federal Data Protection and Information Commissioner as well as the guidelines, recommendations and best practices of the European Data Protection Board and the decisions of the courts and tribunals on this issue.
14. VALIDITY OF THE CONTRACTUAL CLAUSES
14.1 Failure by EUA to invoke – at any given time – a provision of this Policy, may not be interpreted as a waiver to subsequently make use of its rights under the said provision.
14.2 The invalidity, expiration or the unenforceable nature of all or part of one of the above or below mentioned provisions shall not give rise to the invalidity of all the Policy. Any fully or partially invalid, lapsed or unenforceable provision shall be deemed not to have been written. EUA undertakes to substitute this provision with another which, to the extent possible, fulfils the same objective.
15. APPLICABLE LAW AND COMPETENT COURT
15.1 The validity, interpretation and/or implementation of the Policy are subject to Belgian law, to the extent permitted by the provisions of applicable private international law.
15.2 In the event of a dispute relating to the validity, interpretation or implementation of the Policy, the courts and tribunals of Brussels have exclusive jurisdiction, to the extent permitted by the provisions of applicable private international law.
15.3 Before taking any step towards the judicial resolution of a dispute, the User and EUA undertake to attempt to resolve it amicably. To this end, they shall first contact each other before resorting, where appropriate, to mediation, arbitration, or any other alternative method of dispute resolution.